RUNSHEET.md

OurNetworks Runsheet

Things we need for Saturday and who is bringing 'em:

MAIN:

• swag (@benhylau)
• livestream/A/V equip (@benhylau in coordination with livestream folks!)
• catering (club mate, lunch drinks, snacks) (@benhylau)
• float (@benhylau)
• registration materials, program, and signage (@dcwalk)
• clipboard (@dcwalk)
• float box (@dcwalk)
• spare laptop for presenters (@dcwalk)
• painters tape x3 (@dcwalk $)
• sharpies (gold/silver for nametags; regular for sprints) (@dcwalk $)
• fanny (@ana0 it's actually a small purse, will bring)
• long HDMI cables x2 (@darkdgn2k $ ~$40)

Sessions:

• poster markers (@dcwalk 2 packs)
• post-its
• tape (@dcwalk $)
• flip chart (@dcwalk 3 pads)
• backup mac laptop (@dcwalk)
• Macbook pro dongle, adapter to HDMI <-- Mozilla has one! 2x HDMI at podium with adaptors
• access to power (power strips) with 3+ outlets <-- all at Mozilla

Friday (Yami-ichi/Kick off)

• Things for Friday and who is bringing 'em:
  • float (@benhylau)
  • swag + sponsor marketing materials (@benhylau)
  • our networks signage/program (@dcwalk)
  • float box (@dcwalk)
  • swag: buttons (@dcwalk)
  • fanny (@ana0)
  • camera (@ana0)

AM

10 am - Network Field Trip + Yami-ichi Load In

• @dcwalk Network Field Trip (Four Seasons Centre of Performing Art | Osgoode)

• @sarah + others load in

12 pm

• @benhylau driving in all stuff from Vaughn
  • Swag
  • Marketing Swag
  • Catering (Costco)

Saturday (Conference)

MORNING | AM

7:15 am - Start

• @benhylau driving in all stuff from his place, picking dawn up

8:00 am - Organizer Arrival + Setup (ORGANIZERS)

• @nasma/zack: access

• @elon bringing in A/V equipment

• TODO:

  • signage (downstairs, waste stream, washrooms)
  • registration/swag/nametag station
  • A/V setup
  • confirm room layout
  • sprint chart paper
  • afterpart(ies) chart paper
  • refridgerate snacks/lunch drinks

8:15 am - COFFEE PICKUP Quantum Coffee Spadina/King (2 folks)

4 boxes

• @dcwalk payment receipt
• 1 x other volunteer

8:30 am - REGISTRATION OPENS

• 3x people on registration

  • "ASK IF PRESENTING"
    • Presenter Honorarium, Streaming, and Check in (support?)

• TODO:

• Volunteer Arrival and Orientation

  • Tasks for volunteers
  • Volunteer t-shirt pickup!
  • Code of Conduct issue handling
  • Recording Policy

• David on door

9:30 am – PROGRAM STARTS

9:40 am – OPENING REMARKS (ORGANIZERS)

9:50 am - First break

10:00 am - we're off!

AFTERNOON | PM

1:15 pm - LUNCH DELIVERY + SETUP (2 folks)

• @garry
• @patcon

1:30-2:30 pm - LUNCH

• TODO:
  • signage for trash

2:30 pm - UP AGAIN

3:15 pm - COFFEE PICKUP Quantum Coffee Spadina/King (2 folks)

4 boxes

• @sarah
• @david

3:30 pm - COFFEE BREAK

• TODO:
  • reconfigure space for breakouts

4:00 pm - BREAKOUTS

6:00 pm - KEYNOTE INTRODUCTION (ORGANIZERS)

6:00 pm - KEYNOTE

6:50 pm - WRAP UP COMMENTS:

• Goodbye to our livestream for today :))
• Take one thing of recycling with you as you go
• Afterparties:
  • Dinner
  • Vector Screening
  • Fringe Fest PS Popup, live free music, food, performances!
  • Afterafter hours
• See you all here starting at 9:30 am, aiming for our first session at 10:00 am

WRAP UP

7:00 pm

• TODO:
  • Count on float, handed off to holder
  • reconfigure space for morning (should be minimal)
  • overnight refridgeration: snacks/lunch drinks

Sunday (Conference)

MORNING | AM

9:00 - Organizer Arrival + Setup (ORGANIZERS)

• Room layout
• Live stream

9:15 am - COFFEE PICKUP Quantum Coffee Spadina/King (2 folks)

4 boxes

• @
• @

9:30 - REGISTRATION OPENS

• Volunteer Arrival
• 3x people on registration
  • "ASK IF PRESENTING"
    • Presenter Honorarium, Streaming, and Check in (support?)

10:00 am – PROGRAM STARTS

AFTERNOON | PM

1:00 pm - COFFEE PICKUP Quantum Coffee Spadina/King (2 folks)

4 boxes

• @
• @

1:00 pm - SPRINT PITCHES

1:15 pm - LUNCH DELIVERY + SETUP (2 folks)

• @
• @

1:30 pm - 2:30 pm LUNCH

4:00 pm - CLOSE REGISTRATION/SWAG SALES (2 folks)

• @

• @

• TODO:

  • Pack up sponsor marketing materials, our networks swag, remaining program etc..
  • Count on float, handed off to holder

17:30 - CLOSING REMARKS (ORGANIZERS)

• Goodbye to our livestream!

• A big (huge) thank you to our sponsors, volunteers and co-organizers :)

• See you in 2019

• Afterparties:

  • Casual drinks at 7:00pm at Trinity Common, Kensington Market
  • Free Outdoor Film Fest Christie Pitts Park up on Bloor

• For those sticking around, we'll be moving venues for the project sprints, based at U of T Semaphore Demo Room, kicking off at 10:30 am!

• Take one thing of recycling with you as you go and straighten one chair!

WRAP UP

18:00 - BREAKDOWN

• Furniture tickle
• Space clean
• Pack up Ben's car

18:30 run to UofT

• @benhylau

• @dcwalk

• Bissell building fridge and BL705

19:00 Drinks!

• @patcon lead the way