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2019-02-02-planning-call.md

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2019-02-02 Our Networks Planning Call

📅 Date: Sat, Feb 02, 2018 @ 1:00-2:00pm
🙋 Participation: appear.in/ournetworks and calendar
📓 Notes:: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance:

  • garry
  • benhylau
  • dcwalk

Agenda

  • Previous Business
    • dawn: Draft drafting budget
    • sarah: first pass on arts grant
    • dawn: Set up theme co-writing
    • dawn: email back about T&R conversation
  • New Business
    • Initial schedule/programming plan
    • Collaborations
    • Picking a date
    • Timeline / milestones
      • Review 2018 calendar
    • Organizer recruitment
    • Tech infra set up (e.g., password manager)
      • Ticketing
      • Open Collective
    • Sponsor
  • Standing Business
  • Other Business

Notes

Budget

  • have annual 2019 budget
  • We have money from DJL for 2 honorariums
    • $20/hr ish? 10-16 hours for social media?
  • What are like set of things we imagine
  • Graphic designer
    • Working with an external person adds value, and having that person compensated
    • Can budget production

Initial schedule/programming plan

  • Things we agreed to:

    • Whole event in same space as goal
    • Larger audience than last year
    • Wanting mix of un-programmed and programmed time
      • un-conference elements
    • 2.5 // 3 days "programmed" with
    • "unprogrammed days" seem neat:
      • gallery/exhibition?
      • unconference stuff
      • "load in" / site set up
      • "NOC" debrief (kinda like battlemesh)
    • Last weekend Sept. Saturday 28-Sunday 29

  • Same space whole time limits of that

  • Ben proposal: Spread talks over 5 days, more space in between

    • Larger audience (1.5x of last year)

  • Dawn proposal: 3 days with 2 days more formal set up

    • I think that may be a lot to ask people ("be here five full days")

  • Venue

    • TMAC? -- would need to follow up soon
    • Other venues?
      • Array Space
      • Space? (too small)
      • Warehouse space on geary

Collaborations

  • Tech and Rev (dawn follow up)
  • RadNets (sarah?)
  • Zine thing? Phil and O1's collaborator *dawn follow up)
  • Dweb
  • Pegah June event (dawn follow up)

Picking a date

  • Conference: September 28-29 main

Timeline / milestones

  • Recall 2018 timeline:

    • 07/13-18 Our Networks (X)
    • 07/12-13 Load in (-0 weeks before)
    • 07/11 venue walkthru (-0)
    • 05/29 schedule posted (-6)
    • 05/21 registration launched (-7)
    • 05/15 submissions dec'ns (-8)
    • 05/07 CFP closes (-9)
    • 05/02 2019 website relaunch, marketing materials (poster) (-10)
    • 04/17 "Open hour #2" (-12)
    • 03/24 "Open hour #1" CFP questions (-16)
    • 03/24 2018 site launch (-16)
    • 02/28 space secured (-19)
    • 02/28 CFP posted (-19)
    • 02/24 budget prepared, sponsorship package (-20)
    • 02/18 theme finalized (-21)
    • 02/01 kickoff call (-23)

  • 2019 timeline:

    • More expansive design dates

Organizer Recruitment

  • Discussed above! Potential for collabs and reaching out!

Tech Infra

  • Do we want to move our meetings to https://meet.jit.si/ournetworks
    • Reason for move?
      • technical issues with appear.in (firefox, linux distros?)
      • open source
    • Trial for a month! Flag if any problems

Next call

  • Budget
  • Theme
  • Async review 2019 milestones
  • Milestone review

TODOs

[Move to/Update project issues from this list]

  • Sarah? Garry? Follow up with Rad Nets
  • Dawn: Chat with Phil more
  • Dawn: Pegah?
  • Dawn: distrbute budget
  • Dawn: prep milestones for editing