2019-02-09-planning-call.md

2019-02-09 Our Networks Planning Call

📅 Date: Sat, Feb 09, 2019 @ 1:00-2:00pm
🙋 Participation: meet.jit.si/ournetworks and calendar
📓 Notes:: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance:

• dcwalk
• benhylau
• garry
• sarah

Agenda

• Previous Business
  • Sarah? Garry? Follow up with Rad Nets
  • dcwalk: Chat with Phil more
  • dcwalk: Pegah?
  • dcwalk: distrbute budget
  • dcwalk: prep milestones for editing
• New Business
  • Theme
  • Arts Grant
  • Timeline / milestones
    • Review 2018 calendar
  • Budget
  • Sponsor
  • Collaborations
• Standing Business
  • Run through "In Progress"
• Other Business

Notes

Recall from last week:

• Things we agreed to:

  • Whole event in same space as goal
  • Larger audience than last year
  • Wanting mix of un-programmed and programmed time
    • un-conference elements
  • 2.5 // 3 days "programmed" with
  • "unprogrammed days" seem neat:
    • gallery/exhibition?
    • unconference stuff
    • "load in" / site set up
    • "NOC" debrief (kinda like battlemesh)
  • Last weekend Sept. Saturday 28-Sunday 29

• Venue

  • TMAC conversation-- would need to follow up soon
  • Other venues?
    • Array Space
    • Space? (too small)
    • Warehouse space on geary

Theme

• Chatted in Google Doc

Arts Grant

• Grant first deadline Feb 21

• Collabs

  • Tech and Rev (dcwalk)
  • Zine thing? Phil and O1's collaborator
    • interested in mutual aid / collaborate but a little later in the year
    • collab in applying to art grant?
    • TMAC is set up as a gallery, makes sense to do an exhibition
  • Dweb
  • Pegah June event?
    • benhylau interested in doing a connection
  • Radnets
    • Ideas:
      • sister conferences
      • link to each other
      • free tickets
      • initiate event that concludes in Fall?
      • funding conversations (concerns about our organizational status)

Timeline / milestones

• 2019 timeline:

  • 01/15 Kickoff call (-36)
  • 02/15 Theme and dates announced (-32)
  • 03/01 Sponsorship packaged, firm budget (-30)
  • 03/22 CFP posted, website relaunch (-27)
  • 03/22 Space booked (-27)
  • 04/01 conference open hour #1 (-25)
  • 05/01 2019 website relaunch, marketing materials (-21)
  • 05/15 conference open hour #2 (-19)
  • 06/01 keynote speaker(s) (-17)
  • 06/01 CFP closes (-17)
  • 06/15 registration launched (-15)
  • 07/01 submission decisions (-12)
  • 07/25 schedule posted (-9)
  • 08/25 Venue Walkthrough (-4)
  • 09/01 conference open hour #3 (-3)
  • 09/25 Load in (-0 weeks)
  • 09/28 Our Networks 2019 (W39)

• Recall 2018 timeline:

  • 07/13-18 Our Networks (X)
  • 07/12-13 Load in (-0 weeks before)
  • 07/11 venue walkthru (-0)
  • 05/29 schedule posted (-6)
  • 05/21 registration launched (-7)
  • 05/15 submissions dec'ns (-8)
  • 05/07 CFP closes (-9)
  • 05/02 2019 website relaunch, marketing materials (poster) (-10)
  • 04/17 "Open hour #2" (-12)
  • 03/24 "Open hour #1" CFP questions (-16)
  • 03/24 2018 site launch (-16)
  • 02/28 space secured (-19)
  • 02/28 CFP posted (-19)
  • 02/24 budget prepared, sponsorship package (-20)
  • 02/18 theme finalized (-21)
  • 02/01 kickoff call (-23)

Next call

• Maybe call around arts grant?
• March 2

TODOs

[Move to/Update project issues from this list]

• benhylau: to follow up with Pegah
• dcwalk: reach out to TMAC with September dates
• all: review theme doc and confirm date this week
  • goal: of end of week? check in on signal/
• garry: website more cleaning
• sarah: follow up with radnets, email?
• benhylau: take over transferring notes to github task