2019-03-16-planning-call.md

2019-03-16 Our Networks Planning Call

📅 Date: Sat, Mar 02, 2019 @ 1:00-2:00pm
🙋 Participation: meet.jit.si/ournetworks and calendar
📓 Notes:: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance:

• dc
• garry
• ben
• sarah

Agenda

• March Meetup
• Organizer Travel
• Standing Business
  • Run through "In Progress"
  • Run through "Calendar Deadlines"
• Other Business
  • Venue Update
  • Website Check-in
  • Budget
  • Sponsorship
  • Grant Debrief (Prep for next one?)

Notes

March Meetup

• Community group presentation + garry intro
• Livestreaming flow from CivicTech (patcon), experiment with linking that to IPFS livestreaming
• Plan one or two more and then have a sit down with patcon to debrief on organizer flow

Organizer Travel

• Ben: Remote

  • Apr: SFO, BCN
  • May: HKG
  • Jun: YYZ? then SFO
  • Jul: SFO then YYZ?
  • Aug: YYZ?
  • Sep: YYZ

• Sarah: Remote

  • Poor availability in May (on and off)
  • Mid August in the mountains no wifi (2nd-12th)

• Dawn: Remote

  • Jul: 1-2 weeks EU ??
  • Sep: 5 days US Conf

• Garry: Remote

  • Jul: Somewhere, SF??
  • Early Aug: Bad Internet (Mostly AFK)

• Revisit meeting schedule?

  • 2/mth throughout Apr-Jun
  • Jul busy for at least a couple folks
  • End JUL before break important to connect
  • Last week August (August 20 on) meet regularly until load-in

Venue Update

• Agreement back with Jennie for update, the modification to notes section:
  • Exhibition/conference installation Sep 19, 10am-6pm
  • Exhibition open daily, Sep 20-24, 10am-6pm
  • Conference Fri-Sun, Sep 20-22 (extend to Friday based on interest!)
  • Kickoff Fri Sep 20 with alcohol (format likely similar to last year)
• Dawn to follow up this week

Website Check-in

• Support us
  • amts fine: $15 stickers! $30 tote!
  • Dawn generate paypal thing
  • updates to page: layout of tiers, tote image why?!
• Revisiting dweb publish flow
  • homebase instance
  • https://hashbase.io/
  • publish flow
  • mid-April to July
  • Ben is interested in learning this and helping with automation, related:
    • Toronto Mesh thing
    • DWeb Camp needs website published to Dat and IPFS

Grant Debrief

• Next grant, Sarah looking into shortly, application prep, confirming we meet requirements
• No deadline, rolling acceptance
• Is flow async work and then meeting to finalize?

Sponsorship

• Draft package: https://docs.google.com/document/d/1IGuBnd3O1CnICe8baFD8WSF9cWZjjls5-6zE8qCEDEM/edit#heading=h.ofdcikls6w3z
• Nice to start reaching out with date and venue posted
• CFP before official push? (align with social media push)
• Some friendly potential sponsors incl. Mozilla before CFP?
• Possibly relevant CIRA meetup in Toronto March 20

Budget

• Draft budget: https://docs.google.com/spreadsheets/d/1vNI_1LzYn8_36MxNLmlIxAJSqyLfilyhDQ7qI4I9l70/edit#gid=0

Upcoming

• Existing sponsor outreach
• Look and feel, aspirational vibing
• CFP check-in

TODOs

[Move to/Update project issues from this list]

• Dawn to follow up this week on venue
• Ben to sort livestreaming with patcon for March 28 meetup <-- dc: we discussed trackin on gh issue once I followed up
• Dawn update readme and calendar with new less tentative dates
• Garry to tell ben about dweb publishing & automation (end-April)
• Dawn move over the p2p issue in 2018 repo
• Sarah to set up next grant doc
• Sarah to check on grant results deadlines
• Sarah review sponsorship package