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2019-06-22-planning-call.md

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2019-06-22 Our Networks Planning Call

📅 Date: Saturday, June 22, 2019 @ 1:00-3:00pm
🙋 Participation: meet.jit.si/ournetworks and calendar
📓 Notes:: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance:

  • eloisa
  • garry
  • sarah
  • dc
  • ben (later)

Agenda

  • Old Business
    • garry: cultivate website relaunch
    • sarah: digital shareables
    • ben: AV call within next 2 weeks + periodic calls in August
    • dc: add garry, eloisa to alterna account signer list, drop patcon
  • Standing Business
  • Other Business
    • Design Things
      • Website
      • Publishing Website
      • Posters?
    • Advertising, CFP check-in
      • 2nd email to mailing list
    • Keynote Planning
      • More thoughts?
      • "Planned panel"
    • Programming, scheduling review
    • Budget
      • Did not recieve both arts grants :(

Notes

Design Things

  • Website, current PR: ournetworks/ournetworks.ca#102
  • Missing from this PR:
    • Typographic "moment" on homepage
    • Resolving quotes?
    • IA
    • How to handle "peripheral" content, e.g.,:
      • meetups?
      • previous years?
        • as subdomain
      • recorded talks?
  • source in Artwork Repo PR (merged)
  • #todo design jam sesh in-person, garry to coordinate

Publishing the Site

  • updating site in two waves original intention, still thinking that?
    • garry: first version for end July
  • Second wave more content mid-July
  • dat publish --> dat sync on merge to master
  • ipfs can resolve by passing a domain to the gateway (dns entry helpful)
    • how to automate publishing and distribution? dealing with hash
    • dnslink not clear how that it supports
    • interplay between .wellknown (dat) and ipfs and relative links unclear

Other things + Digital Sharables

  • Social Media sharables (insta; twitter)
  • Branding (banner -- youtube; twitter; scuttlebutt) mid-July
  • Swag mid-July
    • Overprint 2019 design
      • Self-printing onsite
      • Do we pre-print? "Not ease the path out of experience"
    • "Our Networks" from last year
      • Reprint critical sizes from 2018? Lukewarm response
    • Stickers? Buttons/pins?
      • Assumption around stickers getting printed
      • Buttons same design with accent colour from 2019
    • Summary:
      • Print 2019 stickers
      • Make 2019 buttons
      • No decision on reprinting shirts
      • Explore self-printing (possible suggested donation)
    • Committed to screen print on-site
      • Costs
        • screen (setup), borrowing?
        • few colours of ink -- different days, short timeslot
        • buy some thrift store shirts to bring for backup
      • Logistics
        • set up/materials
  • Poster: garry has thoughts, will make a first pass and share

Programming, scheduling review

  • Current status:
  • Programming:
    • 20ish sessions 2018
    • could do 30ish or more breaks, unstructured time for 2019
  • Do we need to extend the call?
    • In better shape than last year
    • Will probably only be able to make the dec'n last day
  • Exhibition?
    • No grant, lets not do specific art outreach... but no particular stuff now we know we didn't get the grant
    • Does it feel like we won't get artwork now?
    • Use default honoraria structure
    • Think about post-call outreach to see how to fit artwrok in the space...?
  • Zine Library
    • Shared some example zines, internet Archive has tons of zines
    • Re-opening convo dawn to facilitate:
    • #todo collect list of zines for library (gh issue) ben to start
  • Actionable items:
    • Individual outreach to non-white cis males
    • July 1/June 30 call a week: July 7th (give them the weekend)
    • #todo: dc: set up poll for July 5/6 and July 12/13 programming review sesh

Advertising, CFP check-in

  • 2nd email to mailing list
  • Continues sharing/posting online
  • Specific outreach

Keynote Planning

  • More thoughts?
  • "Planned panel"

Budget

  • Did not receive both arts grants
  • Flat honoria for all submittors
  • Great sponsorship position for 2019!
  • Update the budget based on above ^^

AV

Upcoming Topics

  • 3 hr (ideally first sesh)
    • just talk programming
    • reviewing submissions
    • keynotes
    • blue sky scheduling
  • 1 hr
    • budget revamp
    • design check-in
    • zine library planning
    • communicate decisions to people
    • plan to get us to August (timelines on schedule up, registration launched)

TODOs

  • garry: cultivate website relaunch
    • update PR with tasks/todos
    • schedule in-person jam session with eloisa THURS
  • sarah: digital shareables
  • dc: MOVE TO GH ISSUE: add garry, eloisa to alterna account signer list, drop patcon
  • ben: start GitHub issue for collecting zines
  • dc: prep programming schedule
  • dc: email for zine set up time
  • dc: email amelia based on zine
  • dc: create when2meet for us to schedule programming dec'ns
  • all: intentional reach out with CFP