📅 Date: Thursday, September 12, 2019 @ 17:00-18:00pm
🙋 Participation: meet.jit.si/ournetworks and calendar
📓 Notes:: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance:
- ben
- sarah
- garry
- dc
- Old Business
- garry: Set up cart for USD 250 and order end of week latest
ben: Get a mesh lightning talk section on the website- sarah: social media mailing list sheet, done wed Aug 28 (up to Sep 9)
- sarah: Sep 4 screening plan nailed down
- garry and ben: work on sticker testprint and final order
- garry: ER for test print
- ben: ER for swag, A/V gear
- el: twitter announce childcare once locked down
- el: get RPi from ben for zine library catalogue
- dc: draft second email to mailinglist for registration, announce keynote
- dc: make buttons again second week Sept?
- dc: update the program website with climate strike
- dc: ryan email about scholarships
- dc: call OFA person
- sarah: send out screening emails
- sarah to confirm Biyi: projecting, presentation of site, using a RPi + monitor
- source a long arm stapler
- sarah: look for long-arm stapler Sep 18
- (maybe): buy a long-arm stapler if needed
- el: to follow up with Melisa Prieto
- dc:
- Extend lightning talks aft slot 30 mins
- Move up closing remarks 15 mins (17.45 / 17.30)
- sarah: email Farhad
- sarah: email Biyi
- ben: register zoom
- ben: set up Matrix channel
- sarah: tweet about matrix channel
- garry, ben: update livestream page with tweet button, matrix link
- dc: update the program website with climate strike
- Standing Business
- Run through "In Progress"
- Run through "Calendar Deadlines"
- Other Business
- Registration and Advertising
- A/V
- Screening
- Exhibition (Equipment)
- Swag Production, Onsite
- Accessibility
- Kickoff Party
- Website
- Keynote Panel
- Zine Library (parked)
- Registration
- 92 folks, over $3000
- would be good to get ~25 more folks
- #todo dc: email to presenters FRI
- some tickets remaining, share public parts in your networks
- #todo dc: email round about free events, civic tech slack FRI
- #todo garry: update handbill with free stuff for digital sharing THURS
- keynote
- screenings
- zine library
- Tested meeting with Zoom link, feedback:
- #todo ben: change to "Our Networks" host name
- Set up standing event for conference, "join before host" and pw protect
- A/V
- Create long-running meeting "room" over duration of conference (password protected and allow join before host)
- Rent A/V equipment
- #todo ben: create Our Networks org account with vistek and book equipment
- Should we get a general insurance policy?
- #todo ben: Draft email to 4 (remote) presenters (recordings + tools + rundown)
- Zoom (Google Hangouts as a fallback)
- File transfer: share a link, use wetransfer
- Confirm time!!
- Hank buying camera gear (unclear how this is being reimbursed)
- Discuss live player plan
- #todo garry: website updating around tweeting (see reference)
- #todo dc: to get formal quotes + coverage from general insurance
- A/V setup 2 pm on Thursday, vistek rentals Thurs/Fri depending on Hank
- Screening
- 2/4 confirmed from artists, will do another follow up
- 2 emails we didn't get back to about screening
- wait to hear back form those invited
- we review materials
- if space -- follow up
- if no space -- deadline, next year
- #todo sarah?: add to website by weekend
- #todo sarah to send first follow up email to TMAC and mention screen
- permitting
- #todo OFA response?
- #todo sarah revision to art installation words
- #todo dc: send email to andrea at city of toronto FRI
- Exhibition (Equipment)
- Just waiting on TMAC question
- Still need to send email to artists
- Thursday 13-18
- #todo sarah: email exhibited works set up
- Swag Production, Onsite
- #todo ben: to bring stickers, shirts (A/V gear)
- #todo lock down pickup
- dc ask jules FRI
- #todo dc: thrift store run SUN
- $5 guideline, no more thatn cost of blanks ($9 this year)
- #todo dc: add to program calendar?
- Accessibility
- #todo dc: childcare (and email?)
- Kickoff party
- all in one handled by brewery
- patcon
- tmac?
- cold calling
- ask someone to bartend (revenue share with minimum)
- we buy alcohol
- we do it :(
- we buy, we serve
- #todo ben reach out to ceit
- #todo dc ask patcon
- #todo dc ask other breweries?
- all in one handled by brewery
- Keynote Panel
- 1 yes, 1 no, 2 followups
- more hustling required :(
- #todo ben: set up next meeting on Zoom
- garry: ER for test print
- ben: ER for swag, A/V gear
- el: twitter announce childcare once locked down
- sarah to confirm Biyi: projecting, presentation of site, using a RPi + monitor
- source a long arm stapler
- sarah: look for long-arm stapler Sep 18
- (maybe): buy a long-arm stapler if needed
- el: to follow up with Melisa Prieto
- dc:
- Extend lightning talks aft slot 30 mins
- Move up closing remarks 15 mins (17.45 / 17.30)
- dc: email to presenters FRI some tickets remaining, share public parts in your networks
- dc: email round about free events, civic tech slack FRI
- garry: update handbill with free stuff for digital sharing THURS
- ben: change to "Our Networks" host name
- ben: create Our Networks org account with vistek and book equipment
- ben: Draft email to 4 (remote) presenters (recordings + tools + rundown)
- garry: website updating around tweeting (see reference)
- dc: to get formal quotes + coverage from general insurance
- sarah?: add to website by weekend
- sarah to send first follow up email to TMAC and mention screen
- OFA response?
- sarah revision to art installation email draft
- dc: send email to andrea at city of toronto FRI
- sarah: email exhibited works set up
- ben: to bring stickers, shirts (A/V gear)
- lock down pickup
- ben: to bring stickers, shirts (A/V gear)
- lock down pickup of onsite screen dc ask jules FRI
- dc: thrift store run SUN
- dc: add screenprinting to program calendar?
- dc: el followup on childcare (and email?)
- ben reach out to ceit
- dc ask patcon
- dc ask other breweries?
- sarah: tweet about matrix channel
- dc: update the program website with climate strike
- ben: set up next meeting on Zoom