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2019-09-15-planning-call.md

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2019-09-15 Our Networks Planning Call

📅 Date: Sunday, September 15, 2019 @ 15:00-16:00pm
🙋 Participation: meet.jit.si/ournetworks and calendar
📓 Notes:: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance:

  • bc
  • el
  • garry
  • sarah
  • dc

Agenda

  • Old Business
    • garry: ER for test print
    • ben: ER for swag, A/V gear
    • el: twitter announce childcare once locked down
    • sarah to confirm Biyi: projecting, presentation of site, using a RPi + monitor
    • source a long arm stapler
      • sarah: look for long-arm stapler Sep 18
      • (maybe): buy a long-arm stapler if needed
    • el: to follow up with Melisa Prieto
    • dc: email to presenters FRI some tickets remaining, share public parts in your networks
    • dc: email round about free events
    • garry: update handbill with free stuff for digital sharing THURS
    • ben: create Our Networks org account with vistek and book equipment
    • ben: Draft email to 4 (remote) presenters (recordings + tools + rundown)
    • garry: website updating around tweeting (see reference)
    • dc: to get formal quotes + coverage from general insurance
    • sarah: add screening to website by weekend
    • sarah to send first follow up email to TMAC and mention screen
    • OFA response?
    • sarah revision to art installation email draft
    • dc: send email to andrea at city of toronto FRI
    • sarah: email exhibited works set up
    • lock down pickup of onsite screen dc ask jules FRI
    • dc: thrift store run MON :((
    • dc: add screenprinting to program calendar?
    • dc: ask other breweries?
    • sarah: tweet about matrix channel
  • Standing Business
  • Other Business
    • Registration and Advertising
    • A/V
    • Screening
    • Exhibition (Equipment)
    • Swag Production, Onsite
    • Accessibility
    • Kickoff Party + Catering
    • Website
    • Keynote Panel
    • Zine Library (parked)

Notes

  • Registration and Advertising
    • #todo more advertising with public poster
    • 130 open now
    • "we're selling out"
  • Screening
    • 3 confirms
    • trying to get one more confirmed, lengthy
    • adding in Brett's
    • #todo sarah add 3 screening to website by weekend
    • #todo dc ensure city of toronto permit working
  • Equipment
    • #todo dc TMAC calling Monday AM
    • #todo dc call CSV to book equipment monday
    • #todo purchase/aquire
      • 2x 24" tupperware tubs
    • bring from home:
      • clothes pegs
      • laundry rack
  • Kickoff Party + Catering
    • Choice: end of day Monday
    • Beer, cider, wine (no alcohol)
    • Drink tickets model
    • Presenters one free drink ticket
    • Club Mate obtained
    • Catering quotes
      • Ghazele
      • RP Catering
      • Afgan Women's Catering Group
    • #todo dc: send quotes for signoff end of day Monday
  • Keynote panel
    • maybe 2, ideas for 3rd, still emailing :/
  • Website
    • PR merges ASAP now on
    • Swag times okay?
  • Zine Library
    • Got a bunch more
    • #todo el: submit ER? (<$100)
    • #todo dc: $25 Paypal to Cesar (direct from Our Nets)
    • #todo el: to purchase some more zines ($)
  • Insurance
    • Equipment
    • Only one of two quotes got back: $375
    • We are okay to purchase, will also ask TMAC
    • #todo dc: purchase insurance!
  • A/V
    • Discuss remote presentation plan and moderator role
    • Flag remaining items for Video Production Assets and lock-down date
    • Comments on stream graphics
      • garry, dc: I can live with this
      • #todo: add RTrade logo to Tier 1 (sarah to send graphic)
      • Lock this down Monday night
  • Equipment
    • Run from Ben's
      • Swag (stickers, shirts)
      • Drill
    • Run from DC's (Thurs)
      • Swag (pins)
      • Food stuff, old swag
      • Laundry rack, clothes pins
      • Electric kettle
    • Run from DC ()
    • Vistek rental
      • Ben pickup
    • People bringing:
      • elon:
        • Capture cards & laptop
      • hank:
        • Camera, tripod & audio recorder
        • Also all the rest of the gear (cables, and splitter and whatnot)
      • yurko:
        • Mesh
      • dc: school --
        • Semaphore supplies
        • Webcam (in desk)
        • 2xTRU bodums?
        • 2xOPIRG coffee urns?
      • sarah:
        • screen (thomas -- Tuesday driving in)
        • long-arm stapler
      • el: zine terminal
  • Runsheet Mon - Zine printing PM Tues - Ben at downtown place - Printing lanyard? - Zine printing followup (!?) Wed - 5pm Walkthru (el tentative) - 6pm Assembling Lanyard program (gi, dc, bl) Thurs - 12ish Load-in Fri - Ben Vistek rental Sat/Sun THE EVENT Mon - Vistek return
    • #todo dc to make a real runsheet / mega equipment list

Co-work on Program / Lanyard

TODOs

  • ben: MON integrate tweeting feature and server backend
  • garry: ER for test print
  • ben: ER for swag, A/V gear
  • el: twitter announce childcare once locked down
  • source a long arm stapler
    • sarah: look for long-arm stapler Sep 18
    • (maybe): buy a long-arm stapler if needed
  • sarah: add screening to website
  • sarah: email exhibited works set up
  • lock down pickup of onsite screen dc ask jules FRI
  • dc: thrift store run MON :((
  • sarah: tweet about matrix channel
  • dc call CSV to book equipment monday
  • dc: send catering quotes for signoff end of day Monday
  • dc TMAC calling Monday AM
  • purchase/aquire: 2 x 24 tupperware tubs
  • dc: purchase insurance!
  • dc: to make a real runsheet / mega equipment list
  • el: submit ER? (<$100)
  • dc: $25 Paypal to Cesar (direct from Our Nets)
  • el: to purchase some more zines ($)
  • ben: add RTrade logo to Tier 1 (sarah to send graphic)