2020-07-18 Our Networks Planning Call

📅 Date: Sat, Jul 18, 2020 @ 12:00-13:30 ET
🙋 Participation: meet.jit.si/ournetworks and calendar
📓 Notes: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit 👪 Attendance:

michael
garry
sarah
dc

Agenda

Previous Business
- Presenters
Standing Business
- Run through "In Progress"
- Run through "Calendar Deadlines"
Other Business
- Program Hours
- Experience
- Sponsors

Notes

Presenters

big panels:
- 8 folks on
- 5 person re-scoped
outstanding (need to followup sometime early next week):
- Dawn:
  - Office party
  - Encyclopedia !!!
  - Federated / panay
- Sarah:
  - NIN / Jennifer Seaman Cook
  - Divya / experiences
  - Building equity troy
  - Reunion #todo sarah follow up

Program Hours

Scheduling with new week?
- #20
Tuesday through Sunday September 8-13
- 3+2 or 4 hours a day
  - 3 hours if continuous
  - 4 hours would require serious breaks
- EU / Americas blocks
  - EU: 5-8 CEST / 11-2 ET
  - ET: 6-9 ET /
- Tuesday kickoff (both zones?)
- Wed - Fri
- Saturday
  - two blocks -- fullest time
- Sunday
  - close out? (both zones?)
Timezone from presenters:
- many UTC+02
- many UTC-04 to UTC-07
- Asked some presenters to do twice:
  - Aerobics
  - Measuring house with body
Drafting program?
- sarah: do we need when2meet (?)
- dc: draft before publish?
- FLOW:
  - Publish name and session desc. (before registration launches)
    - #todo sarah
  - Draft schedule shared with presenters to okay (and reg. details)
    - #todo dc
  - XXX date?!? when draft to published sched... in sync with the registration details

Experience

#todo dc to redo budget, start to look at stuff?
- check-in during the week for deliverables
#todo first run next Saturday?

Sponsors

New Tier 3 sponsor $500
- #todo Sarah to open email thread and invoice
ICF Grant $3000?
- #todo need to complete form, co-drafting:
  - https://docs.google.com/document/d/1sb0bHvx_n-ta7lLosuDA5i1wArkeBrkAfm5XuX2qU4w/edit
- #todo dc / sarah to draft
- sarah to follow up
- docs:
  - CV combined
  - Sponsor Package
  - Passport
Updates to sponsors
- date change? same time as Money email?
- #todo dc
Need to get sponsor page up
- #todo garry

Swag

#todo:
- garry: another version of square
  - black on green circle?!?
#todo: dc apply for sticker mule in-kind

TODOs

[Move to/Update project issues from this list]

Sarah to open email thread and invoice
dc apply for sticker mule in-kind sticker
garry: another version of square
dc Updates to sponsors
dc / sarah to draft ICF sponsor grant
dc Draft schedule shared with presenters to okay (and reg. details) by July 27
dc to redo budget
dc / sarah presenter followup